Developing Efficient Purchasing Officer


The objective of this two days programme is to highlight on how
Purchasing personnel can help to increase productivity and achieve
savings through effective purchasing. Participants will be thought on the
basic principles involved in purchasing, sourcing and evaluation of
vendors, control of quality and get the grasp on the techniques involved
in negotiation. Purchasing plays an important role in the profitability &
success of every business. The way the Purchasing function is managed
and run will impart greatly on the company’s bottom line. This course
aims to provide all purchasing personnel with knowledge to make them
efficient, effective and ultimately to purchase materials and services at
the best price without sacrificing quality and service.


At the end of the training the participant will be able to:
 Understand the 5 Rights of Purchasing
 Increase the Organisation’s Bottom line by Procuring Materials at
the Lowest Price Without Sacrificing Quality and Service
 Learn to use the Effective Cost and Price Analysis in order to
Reduce Costs Effectively
 Increase the Competency of Purchasing Personnels
 Maintain Minimum Inventory in order to Reduce Inventory
Investment Risk
Who Should Attend
Purchasing Professionals – Purchasing Managers, Professional Buyers,
Purchasing Officers, Purchasing Executives, Administrative Managers,
Secretaries, Entrepreneurs and People involved in Company Purchasing.
Course Outline
Day One
Module 1 – The Purchasing Function
 The overview of Purchasing function
 The role and importance
 Duties and responsibilities
 The contribution Purchasing to organisation’s ROCI

Module 2 – Operation, Financial and Marketing Strategies
Module 3 – The 5 Rights of Purchasing
 Quality
 Quantity
 Time
 Price
 Source
Module 4 – Right Quality
 Determination of Quality
 Control of quality
 Methods of describing quality
Module 5 – Product Specification
 Develop/review product specification
 Performance terms and acceptance criteria
 The purpose of compiling these information
Module 6 – Right Quantity
 The origin of needs
 The need to purchase
 Satisfaction of needs
 Methods of describing needs
 Determination Right Quantity
 Minimum Order Quantity (MOQ)
 Economic Order Quantity (EOQ)
 Relationship between Ordering and Stock Holding Costs
Module 7 – Right Time
 The effects on early / late deliveries
 Lead time and the benefits of reducing lead time

Day Two
Module 8 – Right Source
 Identifying potential suppliers
 Selection and evaluation of suppliers
 Development and use of approved suppliers
 Factors related to the use of current and new suppliers
 Benefits of early supplier involvement
 Supplier performance appraisal
Module 9 – Right Price
 Factors affecting the price
 Price analysis
 Cost analysis
 Principle of supply and demand
Module 10 – Make Or Buy Decision (Outsourcing)
 Determining feasibility
 Determining need
 Methods /process
 Analysis of components
 Breakeven analysis
 Factors influencing “Make or Buy” decision
 Cost issues and criteria
Module 11 – Importation
 Reasons for importing
 Factors affecting importation
 Import documents and procedures
 Duties and Tariffs
Module 12 – Negotiation Process
 What is negotiation?
 When and why should we negotiate?
 Objectives of negotiation
 Preparation for negotiation
 Negotiation tactics
 The seven critical mistakes in negotiation
 The golden rules of negotiation

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